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Cove Cottage Rental Agreement

Note: These terms are subject to change. You will receive the official copy during your reservation process.

This is a legal agreement between Cove Cottage Oregon LLC (also referred to as “Owner”) and you, the Renter, for a short-term rental at Cove Cottage Oregon. This agreement is effective as of the date when the Renter places their reservation online and the reservation is screened and accepted by the Owner. The Owner will notify the Renter by email when their reservation is accepted.

1. PAYMENT - Once you submit your reservation request, we will contact you as soon as possible to confirm your request. To secure your reservation, we require a non-refundable $15 booking fee and an advance payment of 25% of the rental rate. The remaining rental charge, taxes, damage deposit, and cleaning fee is due 30 days before the arrival date. Failure to meet the due dates will result in forfeiting the reservation.

2. 30-DAY CANCELLATION - If notice is given 30 days or more before scheduled arrival, a full refund will be provided less the non-refundable booking fee. Changes made less than 30 days before scheduled arrival result in the forfeiture of the full rental charges (excluding tax, damage deposit, and cleaning fees) unless we are able to re-book part or all of your dates. Please let us know right away if you must cancel or change and we will do our best to re-book your dates.

3. DAMAGE DEPOSIT - The Renter is responsible for any damage caused by the Renter or their guests during their stay, not limited to the amount of the damage deposit. The damage deposit is fully refundable within 14 days of departure, provided the following provisions are met:
a. All charges accrued during the stay are paid including charges due to lost keys, excessive cleaning requirements (below), damage caused by pets or smoking, missing items, or damage to equipment, fixtures, furnishings, appliances, or the building or its contents (beyond normal wear and tear).
b. Renter departs by the check-out time and follows departure procedures (below).
c. Renter has not been evicted by the owner or local law enforcement.

4. STORM POLICY - No refunds will be given for snow, storms or other weather conditions unless access to Cove Cottage is prohibited due to road closures or evacuation notices within 50 miles from Cove Cottage (this does not include road closures in the Portland Metro area).

5. ARRIVAL AND DEPARTURE - Check-in is 4:00 PM and check-out is 11:00 AM. No early check-ins or late check-outs are permitted.

6. MINIMUM AGE - Renters under the age of 21 must be accompanied by an adult guardian or parent.

7. MAXIMUM OCCUPANCY- The maximum number of guests is limited to six persons.

8. NO PETS - See the “Resources” page on our web site for a list of area pet kennels.

9. NO SMOKING - Please help us maintain a smoke free home.

10. TAX - Clatsop County and the State of Oregon requires an 8% Occupancy Tax which is added to all rental rates.

11. DEPARTURE - Please place refuse in the outdoor container, fill and start the dishwasher, turn down all thermostats, lock all doors and windows, and place all keys in the lock box.

12. CLEANING - Cove Cottage will be thoroughly cleaned before your arrival including cleaning all towels, linens, kitchen items, bathrooms, floors, dusting, and detail. There is no daily maid service. Upon your departure, if the cleaning crew discovers excessive misuse of the house that requires more than one hour beyond the standard cleaning time, additional cleaning costs will be deducted from the damage deposit at the current hourly rate paid to the cleaners.

13. PARKING - Parking is limited to two vehicles and vehicles must be park in the gravel drive. Parking on the road is not permitted due to fire access.  Any illegally parked cars are subject to towing at the sole responsibility of the vehicle owner.

14. CONDUCT - Owners may immediately terminate this agreement and take possession in the manner provided by ORS 105.105 to 105.165 if the Renter or anyone in the Renter’s party or control violates any local, state, or federal law when in or near Cove Cottage, threatens to or inflicts personal injury upon the Owner or tenants, intentionally inflicts substantial damage to the premises, subleases the premises without the written permission of the Owner, or commits an act which is outrageous in extreme behavior.

15. DISCLAIMER - Renter and anyone in the Renter’s party or control agrees to use and occupy Cove Cottage at Renter’s own risk shall hold harmless and indemnify Owner against any losses, liabilities, and claims arising out of or relating to this transaction including but not limited to injury or death of any person, property loss or damage, and claims caused directly or indirectly by weather, acts of nature, failure of heat, slipping, falling, or incidents related to fire, heaters, stoves, snow, or any unforeseeable circumstances. Owner is not responsible for loss or damage to Renter’s property, money, jewelry or valuables of any kind including items that are left after check-out.

This Agreement applies to the Renter and all guests in the Renter’s party. By signing, Renter agrees to all terms and conditions of this Agreement.

Note: These terms are subject to change. You will receive the official copy during your reservation process.

 

 

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